DEPARTMENT HEADS MEETING
Tues., March 27, 2018
9:30 am- 11:00 am – Z426
Present: Anita, Thom, Scott, Syl
Minutes were approved from last DH meeting on 3-13-2018.
Library staff computer equipment
Access Services - Thom
Research Services - Scott
Melvin J. Zahnow Library Monthly Department Heads
DEPARTMENT HEADS MEETING
Tues., March 13, 2018
9:30 am- 11:00 am – Z426
Present: Anita Dey, Matt Buckley, Thom Zantow, Scott Mellendorf, and Syl Banks
National Library Week – Library Faculty Appreciation event update – Matt B.
Cost approximately $155.
Title 3 Grant positions (update)
Library Student Art Display
Supply & Equipment Budget
At the next Department Heads meeting the current Supplies & Equipment budget
balance and FY 2018 expenditures for will be discussed. Planning for FY 2019 will follow.
Access Services – Thom Zantow
Research Services – Scott Mellendorf
Melvin J. Zahnow Library Department Heads Meeting Minutes: Thursday June 1, 2017
In Attendance: Anita Dey, Scott Mellendorf, Thom Zantow and Timothy Rex
Anita discussed the time table and current status of the new User Services desk area and the Circ/User Services Desk areas. As of June 1st, the User Services staff are scheduled to move to newly renovated offices on Friday June 2, 2017 on the 1st floor of the library. Movers will be in on Friday to assist with moving furniture and other items to the new location. Additionally, IT Services will be moving and setting up the staff computers. Once the moves are completed the rooms Z-402, Z-403, Z-404 and Z-405 will be available for student use as group study rooms.
Anita is currently working with Connie Schweitzer of the Purchasing department to arrange payment: per Purchase Requisition created by Tim Rex, to EBSCO for their contract agreement with the library for year one payment of our 3 year contract with them for our EDS system that will be replacing our ENCORE system effective May, 2017.
Gilbertson Hall Information Desk Update:
Scott presented to the Department heads his user statistics since the inception of the new Information desk in Gilbertson Hall. Early statistics indicate a positive response and use by students and faculty at the new mobile library desk in Gilbertson Hall. See Scott for statistic breakdown if needed. After talking with faculty Scott is going to hold off from staffing the desk in Gilbertson Hall during the summer 2017 semester and resume for the fall and winter semesters.
Anita scheduled a library staff retreat for Friday June 16, 2017. Anita drafted an agenda and passed out to DH leaders. A brief discussion about the proposed agenda occurred. Anita want to have a morning opening statement and light breakfast then break off into departments for discussion of the Library Mission and how we need to work out goals to co exists with the universities' mission and then after a lunch we all meet back to discuss our department concerns and ideas to move our Library into the direction for fiscal year 2018 and beyond.
Department Heads Meeting for June 30, 2017
In Attendance: Anita dey, Scott Mellendorf, Thom Zantow and Tim Rex
User Services Updates:
Thom indicated that there are ongoing issues to be addressed in the User Services: ( Circ Desk), Archives has a need for more shelving that was thrown away by Joel Kiss sometime during the storage process and during the renovation project. Additional shelving will need to be bought to replace the shelving thrown out that we planned on reusing after the renovation. We need to be informed of what Joel Kiss plans on doing to replace the missing shelving to accommodate the storage needs in the archives and circ areas.
Campus Facilities continues to store more tables and chairs and other AV equipment in the 4th floor Roberta Allen Reading Room limiting much needed library storage.
Security In The Library:
Recent security breeches in the library are of concern and emails sent go without a response to our inquiries and updates of continued instances. In several cases students were in the library well after the library was closed for the day. Part of the renovation project is the installation of several cameras throughout the library and stairwell areas. Ongoing door issues on the second floor as facilities staff have reported the doors being unlocked and students in the library as late as midnight on nights we close at 4:30 p.m.
Grand Reopening of the Library and hallway areas:
A committee of Anita Dey, Tim Rex, Deb Rickert, Ann Coburn Collins and Matt Willton has been assembled to coordinate the "Grand Reopening Reception" for the Library. The initial meeting went well with information gathered and shared with Heather O'Hern of the Conference Center so she can manage the event from her end. Festivities begin at 2:30 p.m. to 3:15 p.m. Thursday September 14, 2017 with a VIP tour and followed by a general dedication on the 1st floor area near the entrance of the library, The president's remarks will follow. All four floors will have some sort of food and beverage with the bulk of the food on the first and second floors.
2017/2018 Support Office Assessment and Planning Report:
Anita Thom and Scott are working on the annual document for submission to the Provost's office. Anita said this year's report is a new model and is different from previous years. Thom and Scott will submit their departmental portion of the document for inclusion and then Anita will share for review of Scott and Thom before submitting to the Provost's Office.