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Library and E-reserves : SVSU Zahnow Library: Home

Policies and procedures for creating and maintaining library-based course reserves and Canvas-based E-reserves. Guide authors: Thom Zantow and Heather Hillaker

Reserves Overview

The Zahnow Library Circulation Department maintains or facilitates three distinct reserves:

  • General Library Reserves, consisting of books, media, etc. in support of SVSU courses and accessible from the Circulation Desk
  • E-reserves, consisting of digitized articles, book chapters, or links to full text articles that are accessible from instructors' Canvas courses
  • University Reserves, a collection of documents the University makes available to the public including Board of Control Minutes, salary listings and other reports the University publishes.

Copyright: Overview

Policy on the Use of Copyrighted Works in Reserves 

  • See "Copyright and Reserves" tab for information as to what requires permission from the copyright holders.
  • Instructors are responsible for evaluating, on a case-by-case basis, whether the use of a copyrighted work on electronic reserves requires permission or qualifies as a fair use.
  • Instructors are required to secure copyright permission, if needed, before items are placed on reserve.
  • Inclusion of materials on electronic reserves will be at the request of the instructor for his or her educational needs.  Materials made available on electronic reserves must include a citation to the original source of publication and a form of copyright notice.
  • The instructor must possess a lawfully obtained copy of any material submitted for electronic reserves.
  • Library reserves staff will check to see whether materials submitted for electronic reserves are available through an electronic database or are otherwise legally available. If so, staff should provide a link rather than scanning and posting the material.  
  • Library reserves staff will delete materials they placed on electronic reserves at the conclusion of each semester.
  • Copyright permission is required when information that is published by another person is used in most circumstances.
  • While there are some exceptions to the copyright permission rules, it is best to obtain permission before any use. Permission can be obtained through a clearinghouse ( or by writing a letter to the publisher:




Dear Publisher or Copyright Holder:

I am requesting permission to place the following copyrighted material on reserve in print (i.e. photocopied) format and in electronic reserve (i.e. digital format) at Saginaw Valley State University.


Online access is restricted to the students enrolled in my course and is offered free of charge. A copyright statement appears on the electronic reserve screen as soon as the item is accessed.

Because time is of the essence, I would appreciate a timely reply to my request. Thank you for helping me provide fast and efficient service for my students.



  • The web page for the publisher may also contain information regarding copyright use and contacts.

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Subject Guide

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Heather Fisher
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Zahnow Library