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Circulation Home Page: Copy Machines

Circulation procedures and policies to be used by student employees and staff.

Using the Override Key

If a patron has lost money in the copy machine you may help them to make copies for free by using the bypass key.  Retrieve the key with the green key chain from the right drawer underneath the cash register.  Place the silver key in the lock on the front of the change panel and turn the key to the right.  Once the copies have been made remove the key and return it to the drawer. 

Clearing Paper Jams

When a copy machine claims to have a jam retrieve the keys with the green key chain from the right drawer underneath the cash register.  Open the panel with the up-arrow button on the right side of the machine.  Then open the blue Z1 tab followed by the blue Z2 tab if you do not find a piece of paper return these tabs back to their place.  Open the B panel followed by the C panel removing any paper as you find it.  Close everything securely and the copy machine will reset itself.  If the jam remains use the brass key to open the change panel (the lock is on the left) and open the paper tray drawers looking for any jammed pages and neatening the paper stacks.  Once the drawers are closed the copy machine will reset itself again, if the jam still is not clear ask a supervisor for assistance or put an out of order sign on the machine.  Make sure to close the change panel and put the keys back in the drawer.

Filling Paper Tray

If a copy machine claims to be out of paper retrieve the keys with the green key chain from the right drawer underneath the cash register.  Using the brass key open the change panel (the lock is on the left).  Then open the paper drawer, if the tray is empty look in the cabinet at the bottom of the machine.  If there is a ream of paper there take off the wrapper and put the ream neatly in the tray (the paper goes to the right).  Once the drawer is closed the machine should reset itself.  If there is no paper in the cabinet more may be found in the paper closet next to the security gate on the first floor with the patron and alarm readout.  The key for the closet is 2 35 and it can be found on the purple key chain in the right drawer under the cash register.  Make sure to close the change panel and return all keys to the drawer.